City Secretary Duties

Duties


Public Hearings

Ensures persons who might be impacted by a pending City decision are notified, prepares the Administrative Record for legal actions.

Uniform Codes

Maintains official records of building, electrical, plumbing, swimming pool and other construction codes.

Boards & Commissions

Coordinates appointments to the city’s citizen advisory boards, posts list of vacancies, and swears members into office.

Legal Notices

Advertises public hearings and publishes adopted ordinances (local laws) in a newspaper of general circulation.

Information

Respond to citizens, city departments, and council member requests for archival, business, legislative, historical information, and public records.

Council Meetings

Prepares city council agendas, posts agendas and public notices of meetings and adjournments, and records minutes of each council meeting.

Service

Continuously upgrades and develops new and better systems and procedures for delivery of public services.

Elections

Conducts all City elections for measures, mayor and council offices, guides candidates through the elections process and registers voters.

Records Management

Manages the retention and destruction of official documents in compliance with the Citywide Records Retention Schedule.

Vital Records

Collaborates with other City departments to protect vital documents necessary to restarting business after a disaster.

Indexes

Maintains computerized indexes to council decisions, public records, and voting data for rapid information retrieval.

Code

Updates and distributes copies of the code to city departments, manages inventory and sales of code books and supplements.

Ethics Commission

Acts as filing officer for political campaign contribution, expenditures, and conflict of interest statements.

Open Records

Complete and submit an Open Records Request (PDF).