City Secretary’s Duties
Ensures persons who might be impacted by a pending City decision are notified, prepares the Administrative Record for legal actions.
Maintains official records of Building, Electrical, Plumbing, Swimming Pool and other construction codes.
Boards and Commissions
Coordinates appointments to the City’s citizen advisory boards, posts list of vacancies, and swears members into office.
Advertises public hearings and publishes adopted ordinances (Local laws) in a newspaper of general circulation.
Respond to citizens, City departments, and Council Member requests for archival, business, legislative, historical information, and public records.
Prepares City Council Agendas, posts Agendas and Public Notices of meetings and adjournments, and records Minutes of each Council meeting.
Continuously upgrades and develops new and better systems and procedures for delivery of public services.
Conducts all City elections for measures, mayor and council offices, guides candidates through the elections process and registers voters.
Manages the retention and destruction of official documents in compliance with the Citywide Records Retention Schedule.
Collaborates with other City departments to protect vital documents necessary to restarting business after a disaster.
Maintains computerized indexes to Council decisions, public records, and voting data for rapid information retrieval.
Updates and distributes copies of the Code to City departments, manages inventory and sales of code books and supplements.
Acts as filing officer for political campaign contribution, expenditures, and conflict of interest statements.